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The road trip page gains a section on the new switch under the route line: off by default, shared by the trip, and on the phone the one control in the driving figures. It says how the hotel rows read, what they count towards, what a click opens, when a side of the day gets none, and that the drive to and from the stay takes no via and no other way. The daily travel times, the settings table, the phone section, the MCP table and troubleshooting point to it. The accommodation and planner overview pages name the switch and that it leaves Days alone, and the MCP tool page describes the bookend stops of calculate_roadtrip, the stays of get_roadtrip_context, the corridor and the ignored boundary over a booked night.
105 lines
6.9 KiB
Markdown
105 lines
6.9 KiB
Markdown
# Accommodations
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Link an accommodation to specific check-in and check-out days so it appears for every day you are staying there. Accommodations are a distinct record type backed by the `day_accommodations` table and are separate from regular reservations, though each accommodation automatically creates a linked **Hotel** reservation.
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## Creating an accommodation
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There are two ways to create an accommodation:
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**From the Reservations panel:** Click **Manual Booking** and select **Hotel** as the booking type. When the type is set to Hotel, the date/time and location fields are replaced by accommodation-specific inputs (see below). Saving the form creates both the hotel reservation and the underlying accommodation record at the same time.
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**From the Day Detail panel:** Click the hotel icon or the **Add accommodation** button in the Day Detail overlay. A picker appears that lets you select a place from the trip, choose the day range, and optionally fill in check-in/check-out times and a confirmation code. This creates the accommodation record and its linked Hotel reservation together.
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## Accommodation-specific fields
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When creating or editing via the Reservations panel with type set to **Hotel**, the date/time and location fields are replaced by accommodation-specific inputs:
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| Field | Description |
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| **Accommodation** | Search for or select an existing trip place to link as the property. Selecting a place pre-fills the title if it is empty and pre-fills the location field if the place has an address |
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| **From** | The check-in day |
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| **To** | The check-out day |
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| **Check-in** | The earliest time you can check in |
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| **Check-in until** | The latest time the front desk accepts check-in |
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| **Check-out** | The latest time you must check out |
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The **Confirmation code**, **Status** (Pending / Confirmed), and **Notes** fields are also available, as they are for all reservation types.
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## In the Day Detail panel
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For each day between the **From** day and **To** day (inclusive), the accommodation appears in the Day Detail panel overlay. It shows the linked place name and address, a check-in or check-out label for the relevant boundary days, and the check-in window, check-out time, and confirmation code if set. Middle nights show the place name without a check-in/check-out label. The linked Hotel reservation's status and confirmation number are also shown inline.
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## On the route
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Booking a night also puts its place on the check-in day, as a stop of its own. That stop
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is what the map draws a line to and what the [Road Trip](Road-Trip) view builds its route from, so the
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hotel shows up on the drive without having to be entered a second time as an ordinary
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place. It works the same way whichever way you book the night: the Day Detail panel, the
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booking form under Bookings, the phone, the Road Trip view, an MCP client or a plugin.
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The two views show the same night differently, and both are the whole picture:
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- **Days** keeps it in the day header, as the badge it has always been. The stop itself is
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hidden there, because the row would be that same hotel a second time.
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- **Road Trip** draws it as a service stop in the driving chain, anchored on its
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check-in the way a pinned time anchors any other stop: the day is built to be there
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by then, and a drive that cannot make it is reported late.
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A few details worth knowing:
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- Only the check-in day gets a stop, however many nights the stay runs. That is the day
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you travel there; the later nights keep showing as badges in the day header.
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- The Road Trip view can also start each day after a night at the hotel and end each day
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before one there, with **Start and end each day at your stay** in its driving
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settings. The switch is off by default, stores no extra stop and leaves **Days** as it
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is. See [Road Trip](Road-Trip#starting-and-ending-the-day-at-the-stay).
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- The stop leads its check-in day. It is seated first, behind only a stop whose own time
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is at or before the check-in, and the stops that carry no hour follow it. A night
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without a check-in is seated first too, a new check-in seats the stop afresh, and two
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nights booked on one day settle by their check-ins. When those match, or neither night
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has one, the booking made first leads.
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- That also means a night booked for the end of a driving day heads that day when its
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stops carry no time of their own. To put the hotel back at the end, drag it down the
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day in the Road Trip rail, where an edit to the booking that leaves the check-in alone
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will not move it back. A start time at or before the check-in does it as well, as long
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as it goes on the first stop after the hotel: the day re-sorts by time and the untimed
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stops behind that one follow it. On the last stop alone it is not enough, because the
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untimed stops in front of it keep counting as being at the check-in and stay behind
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the hotel.
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- The place is marked as a **hotel** stop, which is why it carries no number in the Road
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Trip rail and does not count towards the day's stop total. If you had already given the
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place a stop type of your own, that one is kept.
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- If the place was already planned for that day, nothing is added. You keep the stop you
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placed, and the booking simply rides along with it.
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- Moving the booking to a different check-in day moves its stop with it. Deleting the
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booking removes the stop it created, and leaves a stop you placed yourself standing.
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- Hotels are service stops, so **Show in Days too** under **Service stops** in the Road
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Trip settings also decides whether they appear in the places list.
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Nights booked before this existed are given their stop when the server upgrades, so trips
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you already have show their hotels on the drive without anyone re-saving anything. Trips
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planned before 4.3.1 are seated the same way on upgrade, see
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[Upgrading to 4.3.1](Updating#upgrading-to-431).
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## In the day plan sidebar
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Accommodations appear as small colour-coded badges in the day header row of the day plan sidebar:
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- **Green badge**: check-in day
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- **Red badge**: check-out day
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- **Neutral badge**: nights in between (ongoing stay)
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Clicking a badge navigates to the linked place. Hotel-type reservations are filtered out of the inline transport card list between places; they do not appear as transport items in the timeline.
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## In the Reservations panel
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Hotel reservation cards in the Reservations panel show the linked accommodation name (place name) alongside the standard reservation fields such as the confirmation code and status. The check-in and check-out times are displayed in the metadata section of the card when they have been set.
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---
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**See also:** [Reservations-and-Bookings](Reservations-and-Bookings) · [Transport-Flights-Trains-Cars](Transport-Flights-Trains-Cars) · [Day-Plans-and-Notes](Day-Plans-and-Notes)
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