Maurice
8864edda18
Discussion #2084: a cost bought later (the seat upgrade for a flight) could not be tied to the booking it belongs to, and a booking held one expense. - The Costs block of the booking, transport and place forms lists every linked expense with edit, unlink (the expense stays in Costs) and delete, and offers the expenses that belong nowhere yet under Link existing expense. The phone sheets get the same block in their own design, and their Files row lists the attached files and links an existing one. - PUT /budget/:id, update_budget_item (MCP) and costs.update (plugin RPC) take reservation_id / place_id; create and update refuse an id from another trip on all three paths. - The booking's mirrored price is the sum of its expenses when they share one currency (none counts as the trip's), else the first one, with that currency, and follows every change to a linked expense. The booking form's price field leaves a booking with several expenses alone. - Deleting a booking deletes all of its linked expenses and broadcasts each one, also from the MCP delete tools. - Cards show the price with its currency. - Booking and transport dialogs: Booking Type and Travelers as dropdowns at the top, the URL beside Files (transports gain the URL field). The row is one shared component; linking and unlinking files go through the store. Help center pictures and texts for the booking, transport and expense guides are redone in all 27 languages, five Costs labels that were still English in 16 languages are translated, and the wiki follows.
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Accommodations
Link an accommodation to specific check-in and check-out days so it appears for every day you are staying there. Accommodations are a distinct record type backed by the day_accommodations table and are separate from regular reservations, though each accommodation automatically creates a linked Hotel reservation.
Creating an accommodation
There are two ways to create an accommodation:
From the Reservations panel: Click Manual Booking and choose Accommodation under Booking Type at the top of the form. With that type the date and time fields are replaced by accommodation-specific inputs (see below). Saving the form creates both the hotel reservation and the underlying accommodation record at the same time.
From the Day Detail panel: Click the hotel icon or the Add accommodation button in the Day Detail overlay. A picker appears that lets you select a place from the trip, choose the day range, and optionally fill in check-in/check-out times and a confirmation code. This creates the accommodation record and its linked Hotel reservation together.
Accommodation-specific fields
When creating or editing via the Reservations panel with the type set to Accommodation, the date/time and location fields are replaced by accommodation-specific inputs:
| Field | Description |
|---|---|
| Accommodation | Search for or select an existing trip place to link as the property. Selecting a place pre-fills the title if it is empty and pre-fills the location field if the place has an address |
| From | The check-in day |
| To | The check-out day |
| Check-in | The earliest time you can check in |
| Check-in until | The latest time the front desk accepts check-in |
| Check-out | The latest time you must check out |
The Confirmation code, Status (Pending / Confirmed), and Notes fields are also available, as they are for all reservation types.
In the Day Detail panel
For each day between the From day and To day (inclusive), the accommodation appears in the Day Detail panel overlay. It shows the linked place name and address, a check-in or check-out label for the relevant boundary days, and the check-in window, check-out time, and confirmation code if set. Middle nights show the place name without a check-in/check-out label. The linked Hotel reservation's status and confirmation number are also shown inline.
On the route
Booking a night also puts its place on the check-in day, as a stop of its own. That stop is what the map draws a line to and what the Road Trip view builds its route from, so the hotel shows up on the drive without having to be entered a second time as an ordinary place. It works the same way whichever way you book the night: the Day Detail panel, the booking form under Bookings, the phone, the Road Trip view, an MCP client or a plugin.
The two views show the same night differently, and both are the whole picture:
- Days keeps it in the day header, as the badge it has always been. The stop itself is hidden there, because the row would be that same hotel a second time.
- Road Trip draws it as a service stop in the driving chain, anchored on its check-in the way a pinned time anchors any other stop: the day is built to be there by then, and a drive that cannot make it is reported late.
A few details worth knowing:
- Only the check-in day gets a stop, however many nights the stay runs. That is the day you travel there; the later nights keep showing as badges in the day header.
- The Road Trip view can also start each day after a night at the hotel and end each day before one there, with Start and end each day at your stay in its driving settings. The switch is off by default, stores no extra stop and leaves Days as it is. See Road Trip.
- The stop leads its check-in day. It is seated first, behind only a stop whose own time is at or before the check-in, and the stops that carry no hour follow it. A night without a check-in is seated first too, a new check-in seats the stop afresh, and two nights booked on one day settle by their check-ins. When those match, or neither night has one, the booking made first leads.
- That also means a night booked for the end of a driving day heads that day when its stops carry no time of their own. To put the hotel back at the end, drag it down the day in the Road Trip rail, where an edit to the booking that leaves the check-in alone will not move it back. A start time at or before the check-in does it as well, as long as it goes on the first stop after the hotel: the day re-sorts by time and the untimed stops behind that one follow it. On the last stop alone it is not enough, because the untimed stops in front of it keep counting as being at the check-in and stay behind the hotel.
- The place is marked as a hotel stop, which is why it carries no number in the Road Trip rail and does not count towards the day's stop total. If you had already given the place a stop type of your own, that one is kept.
- If the place was already planned for that day, nothing is added. You keep the stop you placed, and the booking simply rides along with it.
- Moving the booking to a different check-in day moves its stop with it. Deleting the booking removes the stop it created, and leaves a stop you placed yourself standing.
- Hotels count as service stops on the drive, so Show in Days too under Service stops in the Road Trip settings decides whether the hotel's stop shows in the day list. The hotel itself always stays in the places list, on the Days map and in the booking forms, whatever the switch says.
Nights booked before this existed are given their stop when the server upgrades, so trips you already have show their hotels on the drive without anyone re-saving anything. Trips planned before 4.3.1 are seated the same way on upgrade, see Upgrading to 4.3.1.
When a check-in or check-out day goes
A stay is tied to its check-in and check-out day, so it cannot outlive either of them. What happens to its booking depends on how the day goes:
- Deleting the day in the Reorder days dialog cancels the stay cleanly, together with its Hotel booking and the expenses of that booking. The question before the delete shows this line in red. See Deleting a day.
- Shortening the trip removes the whole stay, also its nights that are still part of the trip, but leaves its booking under Bookings and its expense under Costs. The trip dialog shows the stay in red before it saves. See Shortening a trip.
A stay that only runs across a deleted day, with its check-in before and its check-out after it, is kept, one night shorter: its check-out day moves up with the days after the deleted one. The question before the delete names the stay and its new check-out date. Its Hotel booking is not changed, so a booking made with the hotel itself may need the same change there.
In the day plan sidebar
Accommodations appear as small colour-coded badges in the day header row of the day plan sidebar:
- Green badge: check-in day
- Red badge: check-out day
- Neutral badge: nights in between (ongoing stay)
Clicking a badge navigates to the linked place. Hotel-type reservations are filtered out of the inline transport card list between places; they do not appear as transport items in the timeline.
In the Reservations panel
Hotel reservation cards in the Reservations panel show the linked accommodation name (place name) alongside the standard reservation fields such as the confirmation code and status. The check-in and check-out times are displayed in the metadata section of the card when they have been set.
See also: Reservations-and-Bookings · Transport-Flights-Trains-Cars · Day-Plans-and-Notes