# Reservations & Bookings

Track all your trip bookings — hotels, restaurants, events, tours, and more — in one place.

## Where to find it

Open your trip in the planner and select the **Reservations** tab. The panel lists all bookings grouped by status, with a type filter bar at the top.

![Reservations panel](assets/Bookings.png)

## Reservation types

TREK supports nine reservation types:

| Type | How to create |
|------|--------------|
| Flight | [Transport modal](Transport-Flights-Trains-Cars) |
| Train | [Transport modal](Transport-Flights-Trains-Cars) |
| Car | [Transport modal](Transport-Flights-Trains-Cars) |
| Cruise | [Transport modal](Transport-Flights-Trains-Cars) |
| Hotel | Add button in Reservations panel — see [Accommodations](Accommodations) |
| Restaurant | Add button in Reservations panel |
| Event | Add button in Reservations panel |
| Tour | Add button in Reservations panel |
| Other | Add button in Reservations panel |

Transport types (Flight, Train, Car, Cruise) are created through the dedicated Transport modal, where you can enter endpoint and transit-specific fields. All other types are created directly from the Reservations panel.

## Pending and Confirmed

Reservations are grouped into two collapsible sections: **Pending** and **Confirmed**. You can collapse or expand each section independently — the open/closed state is saved per trip so it persists across page reloads. Status is set when you create or edit a reservation.

On desktop, a type filter bar lets you show only specific types. Filter selections are kept for the current browser session.

## Reservation card contents

Each card displays:

- **Status dot** — green for Confirmed, amber for Pending
- **Type chip** — icon and label for the reservation type
- **Needs review badge** — an amber badge shown on reservations flagged by importers that may need your attention
- **Title** — the reservation name
- **Edit and delete buttons** — visible only if you have edit permission

> **Admin:** Edit and delete buttons are gated by the `reservation_edit` permission. Members without this permission see read-only cards.

- **Date and time range** — start date, and end date/time if set
- **From → To** — origin and destination endpoints, shown for transport types
- **Confirmation code** — displayed in monospace. If you have **Blur booking codes** enabled in Display Settings, the code is blurred by default and revealed on hover or tap
- **Type-specific metadata:**
  - Flights: airline name, flight number
  - Trains: train number, platform, seat
  - Hotels: check-in window, check-out time (see [Accommodations](Accommodations))
- **Location / address** — for non-hotel, non-transport types
- **Linked accommodation** — hotel name, if this reservation is linked to an accommodation record
- **Day-plan assignment** — the day and place this reservation is linked to
- **Notes**
- **Attached files** — shown as clickable download links

## Creating a reservation

Click **Add** (or the + button) in the Reservations panel. Fill in the form:

1. **Type** — choose Hotel, Restaurant, Event, Tour, or Other
2. **Title** — required
3. **Link to day-plan assignment** — optional; search across all days and places, grouped by day. Not available for Hotel type
4. **Start date and time** — not shown for Hotel type
5. **End date and time** — not shown for Hotel type
6. **Location / address** — not shown for Hotel type
7. **Confirmation code**
8. **Status** — Pending or Confirmed
9. **Hotel-specific fields** — shown only for Hotel type, immediately after status: hotel place, check-in day, check-out day, check-in time (window start and end), and check-out time. See [Accommodations](Accommodations)
10. **Notes**
11. **Files** — attach from your device (PDF, Word documents, text files, images) or link an existing trip file. Files added before saving are uploaded automatically after the reservation is created
12. **Price and budget category** — shown only when the Budget addon is enabled. Entering a price greater than zero automatically creates a linked budget entry. See [Budget-Tracking](Budget-Tracking)

<!-- TODO: screenshot: Create Reservation modal -->

## Editing and deleting

Each card has a pencil icon to open the edit form and a trash icon to delete. Deleting requires confirmation in a dialog before the record is removed.

## Real-time sync

Reservation changes (create, update, delete) are broadcast instantly to all connected trip members via WebSocket, so everyone sees the latest state without refreshing.

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**See also:** [Transport-Flights-Trains-Cars](Transport-Flights-Trains-Cars) · [Accommodations](Accommodations) · [Budget-Tracking](Budget-Tracking) · [Documents-and-Files](Documents-and-Files) · [Trip-Planner-Overview](Trip-Planner-Overview)