# Documents and Files

Attach and manage documents, tickets, and other files for your trip.

![Files](assets/Files.png)

## Where to find it

Open the **Files** tab inside the trip planner, or navigate directly to `/trips/:id/files`.

> **Admin:** Files is an addon. Enable it in [Admin-Addons](Admin-Addons).

## Uploading

![Files & Documents page with the All / PDFs / Images / Documents filter tabs, a Trash button, and the empty drag-and-drop upload area listing the allowed file types and 50 MB limit](assets/Documents.png)

Drag and drop files onto the upload area, click it to open the file picker, or paste an image directly into the Files panel.

- **Maximum file size:** 50 MB per file.
- **Blocked file types:** renderable documents (`.svg`, `.svgz`, `.html`, `.htm`, `.shtml`, `.shtm`, `.xml`, `.xhtml`, `.xht`), scripts (`.js`, `.jsx`, `.ts`, `.tsx`, `.mjs`, `.cjs`, `.php`, `.py`, `.rb`, `.pl`) and executables (`.exe`, `.bat`, `.sh`, `.cmd`, `.msi`, `.dll`, `.com`, `.vbs`, `.ps1`, `.app`) — these are always rejected, as is any file whose MIME type contains `svg`.
- **Default allowed types:** jpg, jpeg, png, gif, webp, heic, pdf, doc, docx, xls, xlsx, txt, csv, pkpass, pkpasses, md, markdown. An admin can customize the allowed list under **Admin → Settings → Allowed File Types** — comma-separated extensions, or `*` to allow everything except the blocked types above.

Requires the `file_upload` permission.

## Browsing and filtering

The toolbar provides filter tabs, in this order: **All**, a star icon for **Starred** (only shown when at least one file is starred), **PDFs**, **Images**, **Documents**, and **Collab Notes** (only shown when files exist from collaborative notes). Each tab shows a count badge.

## Previewing files

Clicking a file that is neither an image nor a video (e.g., PDF or Markdown) opens an inline preview modal with options to open in a new tab or download. `.pkpass` and `.pkpasses` Wallet passes are the exception: clicking one downloads it straight away, so the OS can hand it to Apple Wallet rather than forcing it into the in-app preview. Clicking an image or video file opens a full-screen lightbox. You can:

- Navigate between images and videos using the **arrow buttons** or the **left/right arrow keys**.
- Swipe left/right on touch devices.
- Jump to a specific file using the **thumbnail strip** at the bottom. Videos have no stored thumbnail and show a play placeholder there.
- Download or open the file in a new tab from the lightbox header.

## Starring

Click the **star icon** on any file to favorite it. Starred files sort to the top of the list and can be filtered with the Starred tab.

Requires the `file_edit` permission.

## Trash

Deleting a file moves it to the trash. Switch to the trash view using the **Trash** button in the toolbar. From the trash view you can:

- **Restore** a file to make it active again.
- **Permanently delete** a single file.
- **Empty trash** to permanently remove all trashed files at once.

Restore and delete operations require the `file_delete` permission.

## Linking files to places, reservations, or assignments

A file can be attached to multiple places and reservations at the same time (many-to-many). From the file manager, click the **link (pencil) icon** on a file to open the assign modal. From there you can toggle links to any trip place or reservation. You can also add a descriptive note to the file in the same modal.

From a reservation modal, use the "link existing file" picker to attach files directly.

## Downloading

Click the download icon on any file row to download it. `.pkpass` files (Apple Wallet passes) are served with the `application/vnd.apple.pkpass` MIME type, so Safari on iOS and macOS offers to add the pass to Wallet instead of saving it as a generic download.

## Permissions

| Permission | Controls |
|---|---|
| `file_upload` | Uploading new files. |
| `file_edit` | Starring and linking files. |
| `file_delete` | Moving to trash, restoring, and permanently deleting. |

## See also

- [Reservations-and-Bookings](Reservations-and-Bookings)
- [Admin-Addons](Admin-Addons)
- [Trip-Planner-Overview](Trip-Planner-Overview)