# Documents and Files

Attach and manage documents, tickets, and other files for your trip.

![Files](assets/Files.png)

## Where to find it

Open the **Files** tab inside the trip planner, or navigate directly to `/trips/:id/files`.

> **Admin:** The Files tab belongs to the **Documents** addon. Enable it in [Admin-Addons](Admin-Addons).

## Uploading

![Files & Documents page with the All / PDFs / Images / Documents filter tabs, a Trash button, and the empty drag-and-drop upload area listing the allowed file types and 50 MB limit](assets/Documents.png)

Drag and drop files onto the upload area, click it to open the file picker, or paste an image directly into the Files panel.

- **Maximum file size:** 50 MB per file.
- **Blocked file types:** renderable documents (`.svg`, `.svgz`, `.html`, `.htm`, `.shtml`, `.shtm`, `.xml`, `.xhtml`, `.xht`), scripts (`.js`, `.jsx`, `.ts`, `.tsx`, `.mjs`, `.cjs`, `.php`, `.py`, `.rb`, `.pl`) and executables (`.exe`, `.bat`, `.sh`, `.cmd`, `.msi`, `.dll`, `.com`, `.vbs`, `.ps1`, `.app`) — these are always rejected, as is any file whose MIME type contains `svg`.
- **Default allowed types:** jpg, jpeg, png, gif, webp, heic, pdf, doc, docx, xls, xlsx, txt, csv, pkpass, pkpasses, md, markdown. An admin can customize the allowed list under **Admin → Settings → Allowed File Types** — comma-separated extensions, or `*` to allow everything except the blocked types above.

Requires the `file_upload` permission.

## Browsing and filtering

The toolbar provides filter tabs, in this order: **All**, a star icon for **Starred** (only shown when at least one file is starred), **PDFs**, **Images**, **Documents**, and **Collab Notes** (only shown when files exist from collaborative notes). Each tab shows a count badge.

## Previewing files

Clicking a file that is neither an image nor a video (e.g., PDF or Markdown) opens an inline preview modal with options to open in a new tab or download. `.pkpass` and `.pkpasses` Wallet passes are the exception: clicking one downloads it straight away, so the OS can hand it to Apple Wallet rather than forcing it into the in-app preview. Clicking an image or video file opens a full-screen lightbox. You can:

- Navigate between images and videos using the **arrow buttons** or the **left/right arrow keys**.
- Swipe left/right on touch devices.
- Jump to a specific file using the **thumbnail strip** at the bottom. Videos have no stored thumbnail and show a play placeholder there.
- Download or open the file in a new tab from the lightbox header.

## Starring

Click the **star icon** on any file to favorite it. Starred files sort to the top of the list and can be filtered with the Starred tab.

Requires the `file_edit` permission.

## Trash

Deleting a file moves it to the trash. Switch to the trash view using the **Trash** button in the toolbar. From the trash view you can:

- **Restore** a file to make it active again.
- **Permanently delete** a single file.
- **Empty trash** to permanently remove all trashed files at once.

Restore and delete operations require the `file_delete` permission.

## Linking files to places, reservations, or assignments

A file can be attached to multiple places and reservations at the same time (many-to-many). From the file manager, click the **link (pencil) icon** on a file to open the assign modal. From there you can toggle links to any trip place or reservation. You can also add a descriptive note to the file in the same modal.

From a reservation modal, use the "link existing file" picker to attach files directly.

## Downloading

Click the download icon on any file row to download it. `.pkpass` files (Apple Wallet passes) are served with the `application/vnd.apple.pkpass` MIME type, so Safari on iOS and macOS offers to add the pass to Wallet instead of saving it as a generic download.

## Document sync

A trip's documents can be kept in step with a self-hosted document store: Paperless-ngx, Papra, Nextcloud, OpenCloud or a Synology NAS. Once a store is available, a **Document sync** button sits next to **Trash** in the toolbar; on the phone it is at the top of the Files tab. The trip owner connects the store there once, and from then on what someone uploads here appears in the store, and what someone files in the store appears here.

Synced documents are ordinary files in this manager. Preview, starring, links, trash and download work as described on this page, and a document deleted here is only removed in the store when the binding is set to do so.

See [Document-Sync](Document-Sync) for setup per store, the delete and conflict rules, and troubleshooting.

> **Admin:** Each store is switched on separately under the **Documents** addon in [Admin-Addons](Admin-Addons). They ship switched off.

## Permissions

| Permission | Controls |
|---|---|
| `file_upload` | Uploading new files. |
| `file_edit` | Starring and linking files. |
| `file_delete` | Moving to trash, restoring, and permanently deleting. |

## See also

- [Reservations-and-Bookings](Reservations-and-Bookings)
- [Document-Sync](Document-Sync)
- [Admin-Addons](Admin-Addons)
- [Trip-Planner-Overview](Trip-Planner-Overview)